Hidden Costs of Unlicensed OneDrive Use Explained

Key insights

• Microsoft 365 Archive will begin storing data from unlicensed OneDrives that have not had a license for over 90 days.
• Daniel explores the potential costs associated with these changes to OneDrive storage policies.
• New features discussed include undo and redo capabilities while building cloud flows in Power Automate.
• Microsoft Copilot in Teams will be enhanced by using meeting chat as a data source.
• Various other updates include downloading town hall and webinar Q&A’s to CSV in Teams, contact deduplication in Outlook, and dynamic watermarking in Word, Excel, and PowerPoint.

Further Discussion on Microsoft 365 Enhancements

Recent developments within Microsoft's suite of applications indicate a substantial enhancement in both functionality and security measures aimed at business users. With storage policies changing, businesses utilizing OneDrive must adjust to avoid potential inconveniences. Furthermore, the integration of Microsoft Copilot into Teams reflects Microsoft’s ongoing commitment to streamline collaborative efforts using smart technology. The additions of undo and redo functionalities in Power Automate point towards an increasingly flexible user interface, simplifying the process of cloud flow design. Meanwhile, the provisions for contact deduplication and dynamic watermarking in various applications ensure heightened data management and security protocols. Overall, these upgrades are designed to boost efficiency, safeguard sensitive information, and optimize the user experience in a corporate environment.

In the latest episode of the "365 Message Center Show," significant changes to OneDrive were discussed. For users whose licenses have been inactive for over 90 days, the data storage will transition to Microsoft 365 Archive. This modification poses questions regarding potential costs, a topic extensively explored by Daniel during the episode. Additionally, the episode highlighted the introduction of undo and redo features for editing cloud flows in the designer.

Another notable update involves Microsoft Copilot integration within Teams. Copilot will soon be able to utilize meeting chats as a data source, enhancing the tool's functionality within team collaborations. The transition to using meeting chats aims to streamline workflows and optimize data accessibility during meetings, emphasizing Microsoft's focus on improving user interface and usability in its software tools.

Furthermore, the episode covered several updates across various Microsoft applications. For instance, Teams now offers the capability to download town hall and webinar Q&As into CSV format. Outlook has implemented contact deduplication to reduce redundancy. Word, Excel, and PowerPoint have also introduced dynamic watermarking to protect sensitive files, ensuring enhanced security for sensitive information.

Summary and Future Implications

This episode of the "365 Message Center Show" highlights several critical updates that enhance efficiency and security across the Microsoft suite. The featured changes in OneDrive raise important considerations for administrators about storage management and cost implications. As Microsoft continues to innovate with features like dynamic watermarking and Copilot enhancements, users can anticipate more integrated and secure experiences. These updates demonstrate Microsoft's commitment to adapting its tools to meet the evolving needs of its user base, promising further enhancements in the future.

People also ask

What happens to OneDrive if the license is removed?

Upon the removal or deletion of a license, the associated user’s emails, contacts, and calendar entries are retained for a duration of 30 days before being permanently deleted. Should the license be removed or deleted without deleting the account, the contents within the user’s OneDrive will continue to be accessible beyond the initial 30-day period.

What happens to OneDrive data when an account is deleted?

Following the deletion of an account, the user's OneDrive is transferred to the site collection recycle bin after a period of seven days and remains there for 93 days. During this period, access to any shared contents of the OneDrive is lost. Restoration of the OneDrive requires the use of PowerShell. For detailed guidance, the Restore a deleted OneDrive documentation should be consulted.

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