Create Gantt Charts Easily with SharePoint Lists

Key insights

• Learn how to convert a SharePoint list into a Gantt chart using JSON formatting techniques introduced by Geert de Kooter.
• Key modifications include adjusting the number field to percent, changing themes and colors, and repositioning task titles for enhanced readability.
• Important setup steps covered: creating a new view without altering 'All Items', and tuning JSON for customized utility.
• Additional features like turning off comments and attachments to streamline the interface and changing the sort order are discussed.
• Anticipate more advanced integration with Power Apps in the upcoming second part of the series, which prompts viewers to subscribe and activate notifications.

Turning a SharePoint List into a Gantt Chart provides a practical application of JSON for project management visualization. This approach allows users to map out tasks linearly across a timeline, facilitating better project oversight and scheduling. By tweaking elements such as the data visual appearance and the user interactivity features like comments and attachments, the chart becomes a tailored tool that can fit specific project needs. Additionally, incorporating technologies like Power Apps promises to extend functionality, potentially automating processes or integrating more complex features. These step-by-step instructions not only empower users with customization skills but also offer a glimpse into the broader possibilities of SharePoint and JSON integration.

Introduction to the Project

Hey everyone! In today's video, presented by Andrew Hess from MySPQuestions, we dive into the process of transforming a SharePoint list into a highly functional Gantt Chart. We utilize a JSON configuration provided by Geert de Kooter, focusing on implementing it effectively within SharePoint Online.

Throughout the session, Andrew covers essential adjustments and cautions that can enhance the implementation process. This episode marks the first in a two-part series, aiming to broaden the topic with the integration of Power Apps in the upcoming video.

Key Steps and Modifications

The tutorial begins with a detailed introduction, leading to the JSON setup for the Project Gantt Chart at 2:15, where Andrew explains the initial steps in setting up SharePoint Online. By 3:39, the discussion moves towards setting up the environment and the various parameters involved.

The subsequent sections from 7:35 to 16:44 cover practical hands-on adjustments including creating a new view, modifying field types, and personalizing the JSON layout. Attention is also given to UI enhancements such as modification of task titles, sorting order, and the application of new themes and colors.

Upcoming Features and Conclusion

The video concludes with hints toward the next installment where Power Apps will be brought into the mix, expanding the functionality of the Gantt Chart within SharePoint. Andrew stresses the significance of subscribing and hitting the notification bell to ensure viewers do not miss out on valuable follow-up content.

This session not only illustrates the steps to enhance project tracking but also encourages viewers to customize and adapt these teachings for more robust project management solutions.

 

 

People also ask

How to create a Gantt chart from a SharePoint list?

Answer: "How to Create a SharePoint Gantt Chart (Step-by-Step Guide)"

How to create a Gantt chart from a list?

Answer: "FAQs about making Gantt charts in Excel"

How do I create a chart from a SharePoint list?

Answer: "How to create a Chart from a list in SharePoint Online"

How do you turn data into a Gantt chart?

Answer: "To create a Gantt chart like the one in our example that shows task progress in days:"

 

Keywords

SharePoint Gantt Chart, SharePoint List Tutorial, Gantt Chart Visualization, SharePoint Project Management, Create Gantt Chart SharePoint, SharePoint List Management, SharePoint Visualization Tools, Enhancing SharePoint Lists