Microsoft Teams Shared Channels - Can they help with Team Sprawl?
No Teaser in Feed
Microsoft Teams Connect Shared Channels: What You Need to Know
In March, Microsoft launched a public preview of Teams Connect shared channels, a feature that simplifies internal and external collaboration by allowing users to invite external partners to a shared workspace. This is crucial in our hybrid work era where digital interactions with external partners are equally important as internal collaborations.
Benefits and Use Cases of Shared Channels
Shared channels offer a streamlined approach to collaboration, bypassing the complex configuration, provisioning, and permissions associated with guest access. This feature allows you to create a shared space where external users can join the channel without needing an invitation to the host team or tenant, thereby reducing the likelihood of data sprawl, misplaced or duplicated files, and oversharing.
However, shared channels are not meant to replace guest access, as both have different best-case scenarios. For short-term projects, shared channels are advantageous due to their simplicity and flexibility. Conversely, for long-term collaborations requiring access to many facets of your tenant, granting a guest access account may be more appropriate.
Updating Your Governance Policies
In order to minimize security risks, governance policies should be updated to include guidelines for shared channels. Although shared channels come with native policies such as adopting host tenant’s settings, it is crucial to remember that anyone with channel access can access everything shared within. Therefore, team members need to understand these policies to avoid unintentional security threats.
Tools for Secure Collaboration
Tools like AvePoint Policies and Cloud Governance can be useful in setting, enforcing, and monitoring policies to secure your environment while enabling easy external collaboration. These tools can prevent oversharing and control data sprawl, which are potential issues with shared channels due to their "boundary-less" nature.
The Possibility of Oversharing and Sprawl
Despite their many benefits, shared channels could also lead to oversharing and data sprawl due to the limitless number of users and channels that can be included. Oversharing can expose sensitive information, and without intentional information hierarchies and lifecycle rules, crucial data could be lost in a sea of SharePoint sites.
Final Thoughts
The introduction of shared channels brings streamlined collaboration within a secure, governable, and compliant environment. However, appropriate precautions must be taken when using this feature to avoid compromising tenant security. With careful implementation and adequate policies, shared channels could become an invaluable tool in your collaboration toolkit.
More On Microsoft Teams Connect Shared Channels
Microsoft Teams Connect Shared Channels revolutionize how businesses collaborate. By providing a shared space for both internal team members and external partners, companies can greatly enhance their collaborative efforts.
This feature eliminates the need for complex permissions or configurations associated with guest access, thereby, speeding up the collaboration process.
In addition to increasing efficiency, Teams Connect Shared Channels improves the quality of collaborations by effectively mitigating data sprawl, duplicated files, and oversharing occurrences.
However, it doesn’t replace guest access, as both features have different use cases.
Utilizing this feature can enhance data organization and efficiency in project execution, especially short-term projects.
Learn about Microsoft Teams Shared Channels - Can they help with Team Sprawl?
Microsoft Teams Shared Channels can be a great way to reduce the complexity of collaborating with external partners. They offer a streamlined approach to collaboration, eliminating the need for complex configuration, provisioning, and permissions. This feature allows users to create a shared space where external users can join the channel without needing an invitation to the host team or tenant, thereby reducing the likelihood of data sprawl, misplaced or duplicated files, and oversharing. Benefits of using Shared Channels include simplified collaboration with external partners, less complexity in managing permissions, reduced risk of data sprawl, and increased security. Shared channels can also be used for short-term projects, as well as for more long-term collaborations. In addition, they allow for more flexibility in terms of who is allowed into the channel and who can access the shared information. Finally, they provide an easy way to keep track of conversations and ensure that everyone is on the same page.
When using Shared Channels, it is important to understand the features and best practices that will help you get the most out of the feature. Make sure to understand any limitations or restrictions that may apply to your team or organization. Additionally, it is important to ensure that the right level of security is implemented, as shared channels can increase the risk of data leakage. Finally, ensure that everyone who needs access to the shared channel has the right permissions.
More links on about Microsoft Teams Shared Channels - Can they help with Team Sprawl?
- 3 Things To Keep In Mind When Using Microsoft Teams ...
- Jul 20, 2022 — Shared channels help prevent accidental oversharing and stop the creation of additional workspaces simply to collaborate with external users.
- Shared channels in Microsoft Teams
- Feb 14, 2023 — Shared channels in Microsoft Teams create collaboration spaces where you can invite people who are not in the team. Only the users who are ...
- 5 Challenges with Microsoft Teams Shared Channels
- Jul 1, 2022 — With a well thought-out governance concept for shared channels, you can avoid sprawl in Microsoft Teams.
- Microsoft Teams Connect (shared channels) management ...
- May 18, 2022 — Once enabled, owners can create shared channels and configure the settings for a shared channel within the team. Owners can change member ...
- Diving into the Details of Microsoft Teams Shared Channels
- Feb 23, 2022 — A shared channel creates a collaborative space within a team and avoids the need to create a separate team. Private channels also reduce team ...
- Microsoft Teams Governance Best Practices for Shared ...
- Apr 13, 2023 — This article shines light on the Microsoft Teams governance best practices for shared channels to enhance security and compliance.
- Microsoft Teams shared channels/Teams Connect defined
- Jun 13, 2022 — In essence, a shared channel is like a “team within a team”. It has its own membership, and those members can only see and collaborate within ...
- When to Use Shared Channels in Microsoft Teams?
- Jun 22, 2022 — You can collaborate in a shared channel the same way you would work in a team. All channel members can organize ad-hoc on scheduled channel ...
Keywords
Microsoft Teams Connect, Microsoft Teams Shared Channels, Shared Channels Benefits, Shared Channels Use Cases, Hybrid Work Era, Collaboration Streamlined Approach