3 Easy Ways to Build a Company Wiki in SharePoint

Key insights

 

• Three unique methods for creating a Wiki in SharePoint are thoroughly described.
• These methods include using Custom Lists with metadata, creating Collapsible Sections, and developing pages on a dedicated site.
• Option 3, creating a dedicated site for each page, is highlighted as the most scalable method.
• A separate detailed tutorial video is available specifically for Option 3, focusing on creating a Wikipedia-style Knowledge Base.
• Each method allows for different levels of content complexity and user interaction, from simple Q&A to a fully featured informational site.

Ever wondered about establishing an organized knowledge management system within your organization? SharePoint offers excellent tools to create a fully functional Wiki or Knowledge Base. Using SharePoint to build a company wiki is a proactive approach to centralize information, making it searchable and accessible across the organization. This enhances collaboration and efficiency among team members as they can readily access needed information and contribute to the collective knowledge. Whether it's a straightforward Q&A format, an accorシhydion-style layout, or a comprehensive set of organized pages, SharePoint can adapt to various knowledge management needs.

Introduction to Wikis in SharePoint
The video starts with an introduction that clarifies the concept of a Wiki and its applications within SharePoint. This serves as a foundation for understanding the subsequent segments that cover three practical approaches to creating a Wiki.

Option 1: Using Custom Lists
The first method discussed is the use of custom lists, which include metadata to help manage content. This approach is beneficial for simple Q&A or FAQ systems where each list can contain a question and an answer column. The flexibility to add other columns also enhances the utility by allowing users to filter, group, or sort through their queries effectively.

Option 2: Collapsible Sections
The second option involves creating collapsible sections on a SharePoint page. Described as an accordion-style setup, this method not only allows for organizing information in an interactive format but also enhances the aesthetic appeal of the Wiki. This approach is outlined as more comprehensive compared to the first, allowing a bit more room for detailed information.

Option 3: Dedicated SharePoint Pages
Finally, the most elaborate option involves setting up dedicated pages for each topic on a SharePoint site. This method is perfect for creating extensive Knowledge Bases similar to Wikipedia. It supports a vast range of content including text, images, and other web parts, making it the most scalable option among the three.

Knowledge Management in SharePoint

SharePoint offers various flexible options to create organized, accessible knowledge bases or Wikis, which are essential for information sharing and management in businesses. Custom lists, collapsible sections, and dedicated pages are among the popular approaches to set up a foundational knowledge management system. These systems not only facilitate easy access to information but also enhance collaboration among team members by providing a central repository for accumulated knowledge and resources.

Leveraging SharePoint for knowledge management allows organizations to maintain a dynamic informational ecosystem adaptable to their growing needs. This feature-rich platform continues to be a cornerstone for enterprise information solutions, bridging gaps and fostering an environment of continuous learning and innovation.

 

 

People also ask

How to create an internal company wiki?

To establish an internal wiki for your company, you would typically choose a platform suited for content collaboration like SharePoint in Microsoft 365. Here, you can create a communication site or utilize a team site to serve as a wiki. These platforms offer integration with Microsoft technologies, making the maintenance and accessibility of the wiki straightforward for your team members.

What is the difference between a wiki page and a site page in SharePoint?

In SharePoint, wiki pages generally have a less formal structure compared to site pages. They are ideal for collaborative purposes due to their easy-to-edit nature that doesn’t strict on layout, making it simple for users to add and modify content. Typically, when you launch a new team site in SharePoint, a wiki page is displayed by default, promoting immediate collaboration.

How do I create a modern SharePoint wiki knowledge base?

To create a contemporary wiki knowledge base in SharePoint, start by navigating to your site content, then proceed to 'site pages.' This will allow you to create and organize your pages within your SharePoint site that can serve as a robust knowledge base.

How do I create my own wiki?

Establishing a wiki can be effectively accomplished by using tools like SharePoint in Microsoft 365, where you can leverage its features to set up and manage wiki pages that facilitate easy collaboration and content management.

 

Keywords

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