Microsoft Teams: Where Meeting Recordings Are Stored

Key insights

• Recordings of Microsoft Teams meetings are now stored in the organizer's OneDrive, regardless of who hits the record button.
• The recording is placed in the organizer's OneDrive recording folder.
• All participants in the meeting have view rights to the recording but cannot download it.
• The video demonstrates how to enable editing, viewing, and downloading permissions for other users.
• The changes enhance control and security over meeting recordings.

About Microsoft Teams' Updated Recording Storage Feature

The recent update to Microsoft Teams has shifted how meeting recordings are managed, enhancing security and control over the content. Previously, any participant who recorded a meeting would have the recording saved to their own OneDrive. This posed challenges in managing access and ownership of these recordings. Now, Microsoft has centralized the storage of these recordings to the meeting organizer’s OneDrive, streamlining access management and ensuring that recordings are easily accessible to those who need them while securing them against unauthorized downloads. This change not only simplifies administrative oversight but also reinforces data governance policies within organizations, making it a significant update for users relying on Teams for communication and collaboration.

In a recent video, Ami Diamond [MVP] discusses a significant update in Microsoft Teams related to meeting recordings. He explains how the storage location and the access permissions for meeting recordings have recently shifted, directly impacting the user experience in a collaborative environment.

Updated Storage Protocol: Initially, if any participant in a Microsoft Teams meeting pressed the record button, the recording would automatically save in their personal OneDrive under the 'recording' folder. However, as Diamond details in his video, this practice has now changed. Currently, irrespective of who starts the recording, the file is saved within the Organizer's OneDrive.

This shift enhances organizational control and simplifies access management for meeting recordings. Users participating in the meeting are now only granted view rights, without the capability to download the recording directly. This change ensures that recordings are centrally managed and accessible under the organizer's control, enhancing both security and accessibility.

Access Rights and Control: The altered approach also restricts download capabilities, whereby all participants in the meeting have the right to view the recording but cannot download it. This is a crucial step in protecting the information shared during meetings and prevents unauthorized distribution.

Diamond goes further to demonstrate how users can enable edit rights or additional view and download permissions. This segment of the video is especially useful for Teams administrators or organizers who need to provide additional access to meeting recordings for various reasons, such as training, reviews, or compliance needs.

Practical Demonstrations: Beyond explaining these changes, Diamond provides a practical guide on managing these settings. Through his step-by-step walkthrough, viewers can learn how to adjust permissions and thus tailor the accessibility of recordings according to specific organizational policies or needs.

Deep Dive into Microsoft Team's New Recording Features

The update to Microsoft Teams that Ami Diamond discusses reflects a strategic move by Microsoft to enhance security and compliance across its services. By centralizing the storage of meeting recordings in the Organizer's OneDrive, the company ensures that there is always a clear, accountable person who holds the responsibility for the data generated during meetings. This change not only simplifies the management of recordings but also aligns with broader compliance requirements that many organizations face today.

The ability to control who can download or edit these recordings further empowers organizations, preventing potential data leaks or unauthorized sharing of sensitive information. As Teams continues to be an essential tool for remote and hybrid work models, such updates are crucial for maintaining the integrity and efficiency of communication within organizations.

Users of Teams are encouraged to familiarize themselves with these new settings, as understanding them can significantly enhance the way organizations handle their digital communication governance. Ami Diamond's tutorial thus serves as a vital resource for users looking to adapt to these updates swiftly and effectively.

The shift also underscores Microsoft's ongoing commitment to user security and organizational control. As Teams evolves, users can likely expect more such updates aimed at refining user experience while bolstering security protocols. Ami Diamond's explanatory videos play a crucial role in helping users navigate these changes, making optimal use of the platform's capabilities in their daily operations.

Listeners and viewers who keep up with these tutorials can stay a step ahead in leveraging Microsoft Teams to its fullest potential, ensuring that their meeting practices are not only compliant but also as efficient and secure as possible. The focus on practical demonstrations helps users from a broad spectrum of technical backgrounds to understand and implement these changes without needing specialized IT support.

• Microsoft Teams updates to enhance security
• Storage now centralized to Organizer's OneDrive
• View rights without direct download capabilities explained
• Detailed guide on customizing access permissions

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People also ask

Where are Teams meeting recordings stored by default?

Upon concluding a recording, Microsoft Teams automatically saves the recording to OneDrive for Business or SharePoint, depending on the meeting type. Recordings from channel meetings are stored in SharePoint, while recordings from non-channel meetings are saved to OneDrive by default.

Can you change where Teams recordings are saved?

For recordings of meetings held within a channel, they are invariably saved to the SharePoint site associated with that particular channel, with no option for alteration by the administrator.

What is the storage location of Microsoft Teams recording?

Microsoft Teams meeting recordings are saved in OneDrive or SharePoint. Specifically, recordings from channel meetings are stored in a dedicated Recordings folder found in the Files tab of the channel.

How long do Teams recordings stay on OneDrive?

Microsoft Teams meeting recordings stored on OneDrive are programmed to automatically expire after a duration of 60 days, post which they are transferred to the Recycle bin.

Keywords

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