Why SharePoint Intranet is Essential in 2024

Key insights

• Comparison of tools: SharePoint Intranet is still relevant and offers distinct features compared to Teams and OneDrive, providing a stable and permanent location for information.
• Organizational structure: SharePoint allows for the creation and organization of sites that align with a company’s organizational chart, unlike Teams which is structured more loosely around teams and channels.
• Central hub: It serves as a central starting point for new employees and a gateway to other sites within the tenant, enhancing navigation and accessibility.
• Reliable information source: SharePoint Intranet ensures the availability of final versions of documents, making it a reliable resource for important corporate information.
• Versatile platform: It is not only ideal for employee onboarding but also acts as an extensive knowledge base for the entire company, demonstrating its versatility in handling various business processes.

More about SharePoint Intranet

SharePoint Intranet continues to be an integral part of enterprise communication and document management strategies despite the prevalence of other collaboration tools like Microsoft Teams and OneDrive. Its importance lies in its ability to maintain a well-organized, permanent repository of information which remains accessible and relevant over time. Through its structured sites that mirror a company's organizational chart, SharePoint simplifies the process of navigating vast amounts of information.

Moreover, for new employees and existing staff, SharePoint Intranet acts as a reliable gateway to other necessary sites and resources within the company. This not only enhances their onboarding experience but also supports ongoing learning and accessibility to crucial tools. The platform’s capability to host final, reliable versions of documents positions it as the definitive source for official corporate information and policies, further bolstering its utility within the corporate infrastructure.

Additionally, SharePoint’s flexibility in accommodating various internal business processes—from onboarding new employees to serving as a comprehensive knowledge base—illustrates its role as more than just a storage site but as a vital component in the operational ecosystem of a company. This multifacet capability ensures that SharePoint Intranet remains a valuable asset for companies aiming to consolidate their internal communications and information management strategies effectively.

Introduction to SharePoint Intranet Essentials

This video by SharePoint Maven Inc. explores why a SharePoint Intranet is crucial for organizations, even when they already utilize platforms like Teams and OneDrive. The video emphasizes that SharePoint serves unique purposes that are not completely covered by other collaborative tools within a company's digital environment.

Comparison and Core Advantages

In the video, the presenter compares SharePoint Intranet to Teams and OneDrive, focusing on its distinct advantages. Unlike Teams, which is designed for more temporary and dynamic project-based communication, SharePoint Intranet provides a permanent repository for organizational information. This makes it crucial for maintaining long-term knowledge that needs to be both preserved and accessible.

Further, SharePoint Intranet structures information based on the organizational chart. This is in contrast to the ad hoc formation of Teams in Microsoft Teams, thus ensuring structured and easy navigation aligned with the company's structure. The video suggests that SharePoint Intranet is essential for systematic data organization and easy accessibility across the organization.

Central Hub and Business Processes

SharePoint Intranet acts as a gateway to various other sites within the corporate tenant which is invaluable for new employees as a starting point. It often holds the final and polished versions of documents and data, distinguishing it as the go-to place for reliable, vetted information within a company. This unique attribute ensures that everyone in the organization has access to consistent and approved content.

The video also highlights the use of SharePoint Intranet in managing internal business processes, such as employee onboarding. With its ability to function as a vast Company Knowledge Base, SharePoint Intranet stands out as a comprehensive resource platform within a corporate setting. The video underscores its inclusivity, noting that SharePoint sites are generally accessible to a broader internal audience, unlike some restricted Teams environments.

Conclusion

In conclusion, SharePoint Intranet is portrayed as an indispensable tool that complements other Microsoft services like Teams and OneDrive. Through its permanence, structured organization, and role as a central hub, it effectively supports long-term knowledge management and internal business processes, making it a vital asset for any organization.

Deeper Insights into SharePoint Intranet's Impact

SharePoint Intranet, as discussed in the SharePoint Maven Inc video, stands out as a foundational asset for companies navigating the complex landscape of digital collaboration and information management. Its ability to maintain a stable, organized, and accessible database of company knowledge makes it superior for long-term data integrity. The intranet's structured layout, mirroring the organizational chart, enables users to find information swiftly and efficiently, enhancing operational efficiency.

Moreover, SharePoint Intranet's role as a central hub provides a singular point of access to various resources, crucial for simplifying the onboarding process for new employees and ensuring they have all necessary tools at their fingertips. As businesses continue to evolve and the volume of data they generate increases, the role of SharePoint Intranet in ensuring that this data remains accessible, secure, and well-organized becomes more critical than ever.

Furthermore, its versatility in supporting various internal business processes, from employee onboarding to serving as a comprehensive knowledge base, reflects SharePoint Intranet's adaptable and essential nature in the corporate environment. This adaptability not only enhances employee integration and learning curves but also supports ongoing educational and compliance efforts throughout an organization. Ultimately, the enduring relevance of SharePoint Intranet in a world proliferated by more transient tools like Teams underscores its foundational role in the corporate digital ecosystem.

People also ask

"Should you use SharePoint as an intranet?"

From our perspective, SharePoint emerges as a highly flexible and valuable option for setting up an intranet, especially when integrated with other Microsoft applications such as Yammer and Teams. For organizations already subscribed to Office 365, adopting SharePoint Online for your intranet is virtually essential, as it comes with the existing license package.

"Why do people still use SharePoint?"

SharePoint is utilized by more than 200,000 organizations and 190 million users globally, according to Microsoft. It serves as a central hub for intranets, team collaboration sites, and content management systems, enabling seamless access to shared documents and resources from any location and at any time.

"Do we still need an intranet?"

Intranets remain pivotal in today's corporate world. They enhance internal communication, streamline the employee experience, and boost productivity across the organization.

"What is the alternative to SharePoint intranet?"

There are several alternatives to SharePoint for intranet solutions, including ClearPoint Strategy, ClickUp, Glasscubes, Huddle, Samepage, Liferay, Nuxeo, Confluence, Source by IC Thrive, Jostle, G Suite, Redbooth, and Slack. Each of these platforms offers functionalities comparable to SharePoint but with their own unique features.

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