How to recall emails in the new Outlook [Web]

Understanding Email Recall

Email recall is a feature that allows a sender to attempt to retrieve an email that has already been sent. This is particularly useful in situations where an email is sent to the wrong recipient, contains errors, or is sent prematurely. However, the effectiveness and availability of this feature depend on several factors:

• Email Client: The ability to recall an email is primarily dependent on the email client and server being used. For instance, Microsoft Outlook offers a recall feature, but it's mostly effective within the same organization using Exchange Server.
• Recipient's Action: If the recipient has already opened the email, the recall is less likely to be successful. In some clients, the recall feature only works if the email remains unopened by the recipient.
• Time Frame: The sooner the recall request is made after sending the email, the higher the chances of it being successful. Delayed recall attempts are often unsuccessful.
• Network Factors: The recall feature may also depend on network factors and server settings within an organization. In some cases, server rules might prevent the recall of emails.

In Outlook, when a recall attempt is made, the recipient might receive a notification about the attempt. If successful, the original email is deleted from the recipient’s inbox. If unsuccessful, the recipient may end up with both the original and a recall notification email.

It's important to note that email recall is not universally supported across all email clients and services. For example, popular web-based email services like Gmail and Outlook Web do not offer a traditional recall feature but provide options like "Undo Send" which serves a similar purpose within a very short time after sending the email.