Copilot in SharePoint: Creating pages with Copilot in SharePoint

Key insights

• Copilot in SharePoint utilizes generative AI and Microsoft Graph to simplify page creation by using existing documents like Word, PowerPoint, PDF, and Loop as foundational data.


• There are two main approaches to creating pages with Copilot: using templates with prompts for a structured start or employing open prompts for a more flexible and creative approach.


• The feature of Design ideas allows users to refine the layout and design of their SharePoint pages by providing visually appealing suggestions that can be customized further.


• Rewriting with Copilot in the rich text editor helps enhance content clarity and overcome writer's block by offering rewritten versions of existing text, which can be adjusted for tone and style.


• The auto rewrite option in Copilot emphasizes key features by highlighting them in bold and can transform drafts into polished versions, offering flexibility with options such as concise or enthusiastic tones.


• Authoring in SharePoint with Copilot is designed to streamline content creation through templates, design ideas, and rewriting tools, ensuring high-quality, engaging content delivery.

Introduction to Copilot in SharePoint

In an era where information and media play a crucial role, creating compelling and data-driven content is essential for any organization. Microsoft has taken a significant step forward by integrating Copilot into SharePoint, enhancing the authoring experience. The release of page creation with Copilot in SharePoint leverages generative AI and Microsoft Graph. By utilizing existing Word, PowerPoint, PDF, and Loop documents as grounding data, Copilot makes page creation faster and easier. Moreover, with built-in templates and design ideas, Copilot assists in crafting visually appealing and engaging pages while consistently meeting organizational standards. The video from Microsoft focuses on demonstrating how users can employ Copilot with SharePoint Pages for creation, updates, and rewriting. Copilot is available to assist as you build your content and layouts. Feedback on this new feature is highly encouraged, as Microsoft looks forward to hearing users' thoughts on it.

Creating Pages with Copilot

Creating pages with Copilot in SharePoint is designed to streamline the content creation process. With built-in templates and flexible prompts, users can create engaging and professional pages faster than ever, while maintaining organizational standards. Two Approaches to Creating Pages:

• Creating pages from templates with prompts: This approach allows users to choose from a variety of ready-made templates, such as Newsletter, Event, Status Update, and Process. Templates provide a structured starting point, helping users quickly craft pages with a consistent look and feel. Once a template is selected, users have the option to fill in keywords in the prompts that come with the template. Additionally, users can provide their own files for better results. This approach is ideal for those who prefer a guided experience or need to adhere to organization-specific designs.
• Creating pages with open prompts: For those who enjoy a more flexible and creative approach, open prompts offer a dynamic way to generate page content. Users can start by typing an open prompt at the top of the page, and Copilot will use AI to suggest visually appealing layouts and content ideas. This method is perfect for users who want to experiment with different designs and personalize their pages.

Refining Pages with Design Ideas

After creating a SharePoint page, users can continue refining the layout and design with **Design ideas**. Design ideas help ensure that the page not only contains the right information but also looks visually appealing. Users can use Design ideas for inspiration on page layouts and design. By selecting the Design ideas icon on the right side of the page, users can open the suggested design ideas. They can choose to apply the design ideas as they are or customize them further. It is important to always preview the entire page to ensure everything looks perfect before publishing.

Rewriting with Copilot in SharePoint Rich Text Editor

Users can rewrite their content with Copilot in the rich text editor. This feature is designed to help overcome writer's block or improve the clarity of the message by rewriting the existing text in the rich text editor. When using Copilot in the SharePoint rich text editor, the auto-rewrite option can transform an initial draft into a more polished version. For example, Copilot can highlight key features in bold at the beginning of each paragraph and add enthusiasm to the tone. Users can choose to replace the existing text with Copilot's suggestion or insert it below. If the draft provided by Copilot doesn't meet the user's needs, they can always press the Regenerate or Adjust button until they get a version they are satisfied with. Instead of auto-rewrite, users can also choose to make the text concise or longer, or make it sound natural, professional, casual, imaginative, or enthusiastic. These options provide flexibility and ensure that the content aligns with the desired style and tone.

Conclusion

Authoring in SharePoint with Copilot offers a range of tools to enhance the content creation process. Whether users are creating pages with templates or open prompts, using Design ideas to refine page design and layout, or rewriting text in the rich text editor, Copilot is here to support in delivering high-quality, engaging content with ease. Happy creating!

Keywords

Creating pages, Copilot SharePoint, SharePoint tutorial, AI in SharePoint, Microsoft 365 Copilot, SharePoint page design, Enhance productivity SharePoint, Modern SharePoint features